INFORMATION FOR PRESENTERS
Please read carefully the following instructions and guidelines for abstract submissions, oral and e-poster presentations.
1. Preparations – Abstract and PowerPoint Presentation
- All abstracts must be submitted in English
- All presentations must be delivered in English
- The abstract should be in MS Word and less than two pages
- Please follow the instructions preparing your abstracts
- Abstracts must be submitted online
Important Note: Copies of overheads or PowerPoint slides are NOT ACCEPTABLE as your written abstract.
Selected abstracts will be listed in the conference abstracts book of the confirmed registered participants. We kindly request that you keep in mind of the deadline for abstract submissions.
It is intended to serve as in-person and online platform for the speakers to showcase their highly insightful research work, knowledge from the field of materials science, engineering and technology to the audience and participants.
Abstracts failing to meet minimum standards or are not relevant to this conference will be declined. Authors may submit multiple abstracts, but usually an individual will not be offered more than one oral presentation.
2. Format of Your Written Paper (Please refer to the ABSTRACT TEMPLATE)
● Abstract Title
● Name and employer of presenter
● Abstract
● Graphical Abstract which represent your work
● Keywords
● Acknowledgment
● Reference
● Personal resume of the presenter under the heading ‘Biography’
Please make sure that all materials are of a representable quality.
In-Person Participation Guideline
1. Your Oral Presentation
Digital presentation
For your oral presentation, you may bring a PowerPoint file on USB flash drive (memory stick). The session chair will copy these files onto the general laptop for beamer projection. It is suggested that you email yourself a copy of your presentation to your personal inbox as a backup copy. If some reason the files can’t be accessed from your flash drive, you will be able to download them to the computer from your email.
All oral presenters are required to submit an electronic version of their presentation (PPT) 30min prior to the beginning of the session at the allotted meeting room. All presentations will be scanned for viruses and subsequently loaded on the main projector computer. Any changes to a file prior to its presentation must be made.
Use of your own laptop is not recommended.
● Movies: If your PowerPoint files contain movies, please make sure that they are well formatted and connected to the main files.
● Timing: Please make sure your presentation is well timed.
All oral presentations will be recorded and made available after the conference. If someone don`t wish to reveal publicly, please inform before to the conference manager.
2. Your e-Poster Presentation
Digital presentation
For your e-poster presentation, you may bring a PowerPoint file on USB flash drive (memory stick). The session chair will copy these files onto the general laptop for beamer projection. It is suggested that you email yourself a copy of your presentation to your personal inbox as a backup copy. If some reason the files can’t be accessed from your flash drive, you will be able to download them to the computer from your email.
All e-poster presenters are required to submit an electronic version of their presentation (PPT) 30min prior to the beginning of the session at the allotted meeting room. All presentations will be scanned for viruses and subsequently loaded on the main projector computer. Any changes to a file prior to its presentation must be made.
Use of your own laptop is not recommended.
● Movies: If your PowerPoint files contain movies, please make sure that they are well formatted and connected to the main files.
● Timing: Please make sure your presentation is well timed.
All e-poster presentations will be recorded and made available after the conference. If someone don`t wish to reveal publicly, please inform before to the conference manager.
You will receive your e-poster presentation time in the conference program. The abstract of e-poster shall embody into the abstracts book of conference.
All presenter should prepare some copies of the name card, which can be distributed to the participants for keeping contact.
Virtual Participation Guideline
How to Deliver Presentations/Access in the Session?
1. Overview
All presentations will be live on Zoom.
Important Notes:
- All online presenters should be online during their presentations via Zoom.
- You must be registered for the conference to present.
- Your talk must end within the given presentation time, including questions if applicable. After completing your presentation time, your screen share will end, and your microphone will be muted.
- All presenters will receive information for their presentation schedule. All presentation times are shown in conference venue time.
2. Technical Requirements
Connectivity:
- Make sure your connection speed is 2 Mbps upload, 4 Mbps download or better. You can test your Internet connection speed at SpeedTest.net.
- Using a wired Ethernet connection provides the best quality, but WiFi should be fine.
Zoom Client: We strongly recommend that you download or update the Zoom Client for Meetings in advance and test your sound and permissions before the day of your presentation. If you have attended a Zoom meeting recently, you likely already have the client installed. To access your assigned Zoom, you will receive a special link via email from Zoom. This link will not work until right before your session.
Device: You will use your device for your presentation. You should use a laptop or desktop computer. You will need a webcam, if possible.
If you are using a Mac, make sure to try sharing your screen at https://zoom.us/test ahead of your session so that you can grant Zoom the appropriate permissions. Doing so requires you to restart the application (which you won’t want to do during your session).
Sound: We recommend that you present in a quiet area without background sound and use a headset if possible. You can use https://zoom.us/test to test your Zoom audio in advance.
3. Privacy Policy and Recordings
Our principle is established to communicate a transparent set of standards and guidelines for acceptable behaviour at the conference and to provide a positive, safe, and welcoming environment for all attendees. Note that all sessions will be moderated and actively monitored for disruptive behaviour; any attendees disrupting the session will be removed from the conference by technical support staff.
In the conference, a week before of your presentations:
- You will receive an email in your registered email for a Zoom link. If you have not received your email, please contact us.
- Set up the Zoom client on your computer.
- Use https://zoom.us/test to test your sound and app permissions.
- Use SpeedTest.net to test your connection speed.
- Create your presentation slides and check them for sensitive or confidential information. Your presentation will be available on the conference website following the program and should not include confidential information.
- Ensure your last slide lists the best way(s) for others to contact you for questions or collaborations. You may also share if you have a vacancy for PhD, Post Doc or more.
During the conference
Ten minutes before your session (not just your individual talk) starts
- Click the special Zoom presenter access link emailed by Zoom.
- Send a message in the chat window to tell the Session Chair and technical support staff (Zoom Host) that you have arrived.
- Test your sound by unmuting and speaking to your Session Chair. Turn mute back on when you have finished testing.
- Turn your camera on by clicking on “Start Video”.
- Check that all other windows, notifications, and sounds not related to your talk are turned off.
During your session
- Turn your camera
- Turn your camera on by clicking on “Start Video” when the session chair introduces you.
- Giving your presentation
- After the session chair introduces you, unmute your microphone and share your screen for presentation.
- Chat window
- Open the chat window so you can send a message to technical support in case of problems.
- When your presentation is over, mute your microphone and stop sharing your screen.
- Timing
- Your total presentation time including Q&A if applicable, is given in the guideline.
- Answering questions
- If there is time for Q&A, your session attendees will ask questions. You will answer by your microphone.
- Contacting live technical support
- You can reach technical support staff (Zoom Host) or the chairs during the session through the Zoom Chat window. You can also contact us.
After your presentation
- Mute your microphone.
- Enjoy the rest of the presentations!
PRESENTATION TIMINGS
Plenary Speakers: Presentation Time – 45 min (40min for the presentation + 5min questions & answers)
Keynote Speakers: Presentation Time – 30 min (25min for the presentation + 5min questions & answers)
Invited Speakers: Presentation Time – 20 min (15min for the presentation + 5min questions & answers)
Oral Presentation: Presentation Time – 15 min (13min for the presentation + 2min questions & answers)
e-Poster Presentation: Presentation Time – 10 min (8min for the presentation + 2min questions & answers).
Please keep in mind that the program is full and that the speaker after you would like their allocated time available to them.